1C:Document Management

Electronic docflow and project management
“1C:Document Management 8” helps to organize storage and shared access to documents and files, automate business-processes and project activities. The product is designed based on the new platform “1C:Enterprise 8.3” and allows to work via web browser and mobile application.
Main functionality
Document accounting according to Russian standards
  • Systematized storage of incoming, outgoing and internal documentation of the company in electronic format
  • Stream scanning and text recognition
  • Document formation based on templates with automatic input of data
  • Systematization of documents by types, folders and categories
  • Electronic Digital Signature for ciphering and signing the document
  • Full-text search

Document flow according to pre-set routes
  • Automation of the key processes of document processing (creation, registration, negotiation, confirmation etc.)
  • Adjustment of individual routes for different documents
  • Automation of procession of internal requests
  • Control over the processes with the help of illustrative forms and reports

Shared access to document and files
  • Shared access to document and files with division of access rights
  • Storage of the versions of documents and files
  • Discussions in documents and tasks system
  • Built-in mail client and calendar
  • Meeting planning and protocoling
  • Address book for employees and correspondents
  • Working with the system via a web-browser and a mobile application

Planning and control of project activities
  • Calendar planning of tasks and labor efforts (similar to Microsoft Project)
  • Setting up tasks for the employees (with planned deadlines and labor efforts)
  • Accounting of labor efforts necessary for the tasks by the employees
  • Plan-fact control of the completion of the project’s tasks

Mobile Electronic Document Management System (EDMS) client “Corporate document management”

The main mechanisms of the mobile version:

  • Messages of the mobile system. Notifications on the employee’s completion of a task, creation of a new document, tasks completed past due etc.
  • User’s tasks — elements, containing the text, the deadline and other information on the user’s tasks. The tasks are formed by the system’s business-processes.
  • Mail, Calendar, Control.

Access to documentation via web-service

The web service allows a user to access the progress from anywhere in the world via Internet with the help of an internet browser.


Working with documents and files
Electronic document management with the correspondents
  • Document accounting broken down by the correspondents
  • Working with contracts
  • Exchange of electronic documents with the correspondents
  • Control over the delivery of document to the correspondents
  • Supporting hard copy document management and work flow
  • Processing the customers' requests

Up-to-date document management methodology
  • Storage of the documents’ details in electronic cards
  • Route adjustment for registration, negotiation, confirmation, execution and examination of the documents
  • Shared access to the documents with regard to data access rights
  • Bar-coding of the documents
  • The methodology’s compliance with the Russian legislation, State standards and Russian document management practice

Corporate file storage
  • Systematization of files by folders, categories and projects
  • Using the accounting and registration file cards
  • File storage apart from the database
  • Automatic file opening in office applications
  • Document formation based on templates with automatic input of data
  • Autonomous document editing

Ready-made solution for prompt implementation of EDMS
  • Transfer to modern centralized storage and working with documents and files
  • Reduction of time spent on searching for documents and files
  • Automation of document processing according to the company’s regulations
  • Prompt organization of document and work flow management with the help of ready-made templates and methodological recommendations
  • Reduction of costs related to personnel, consumables and document storage

Processes automation
Automation of data processing with the help of process templates
  • Setting up unique processing routes for different types of documents according to the company's regulations
  • Using in-built routes for registration mechanisms, negotiation, consideration, confirmation, execution and examination of documents in the templates
  • Appointment of users, roles and user groups as responsible parties for the route tasks
  • Automatic generation of tasks for the responsible parties according to the document's route

Tools for collective working on the tasks
  • Task delegation
  • Negotiation of the deadlines
  • Communications regarding the tasks
  • Shared access to the documents for the task
  • Processing of the tasks via email

Visual and statistical control of performance discipline
  • Automation of completion of assignments with the help of tasks
  • Calculation of labor resources necessary to complete the tasks
  • Notification of a responsible and a controlling party of the status of the task completion via email
  • Visual representation of processes and tasks for the document
  • Reports on the performance discipline
  • Sending out reports via email according to schedule

Ready-made solution for automation of the company's business-processes
  • Increased transparency, manageability and accountability of the company’s business-processes
  • Using modern tools for shared performance of tasks
  • Operative control over schedules and results of the task completion
  • Increased efficiency of the employees' work

Project management
Calendar planning of tasks and the employees' labor efforts
  • Formation of a hierarchical task plan for the project
  • Project upload from Microsoft Project
  • Automated calculation of the project’s calendar plan
  • Representation of the project plan in a Gant diagram
  • Planning with regard to contractors, time limits and labor resources

Project task management
  • Setting up tasks for the contractors
  • Balancing the employees’ work load
  • Acceptance of the results of the task completion
  • Plan-fact control over time limits and labor resources spent on the tasks

Employees' performance of tasks
  • Delegating tasks to another employee
  • Negotiation of changing a task deadline with the author
  • Communication on the task during its performance
  • Working on tasks via e-mail
  • Accounting of labor efforts spent on the task
  • The responsible party’s report on the results of the task completion

A worthy alternative to specialized products
  • You don't require expensive software or IT-infrastructure
  • Clear plan for the employees
  • Feedback on the tasks from the responsible parties
  • Suitable for companies engaged in project activities

Integration
Seamless integration with “1C” products – various options
  • Exchange plans — automatic exchange of directories, documents and business-processes
  • Document management web service — integration on the level of user interface
  • Web service of working with the files — using “1C:Document Management” as an external file library
  • External electronic document management system with other organizations

Adjusted integration with external sources and applications
  • Automatic file upload from the network directory — for example, for integration with stream scanners and fax machines
  • Web-service of the message queue — for asynchronous cooperation with other applications and configurations

Advantages for “1C” products and other applications in the case of their integration with “1C:Document management 8”
  • Organization of a unified document and file storage for different company’s data bases and applications with the help of “1C: Document management 8”
  • Document negotiation and confirmation with the help of “1C: Document management 8” processes
  • Working with documents, files and processes without logging in into “1C: Document management 8”



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Customer Reviews

“The expectations from the implementation were fully justified. All the necessary areas of accounting were automated. In addition, we received a tool to automate such processes as cash management, warehouse logistics management, and preparation of the necessary management reporting. "
Victor Markov
General Director of Artsana Rus LLC
“Thanks to the implementation of a specialized system, we managed to increase the transparency and reliability of data, simplify accounting and improve the quality of financial management in general. We are satisfied with the functionality and quality of the "BIT.FINANCE Management Accounting" program and look forward to further fruitful cooperation. "
Oleg Vladimirovich Nesmashny
General Director of OOO "Container-Monolit"
“The installed system meets the requirements of the Ministry of Health and Social Development of the Russian Federation. Based on the results of the implementation, we plan to automate all areas of the inpatient department.
Vitaly Kutkova
Head of IT Department, Moscow Research Institute of State Security Helmholtz