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1C:Docflow ver. 8

Electronic docflow and project management

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“1C:Document Management 8” helps to organize storage and shared access to documents and files, automate business-processes and project activities.

The product is designed based on the new platform “1C:Enterprise 8.3” and allows to work via web browser and mobile application.

Main functionality Working with documents and files Process automation Project management Integration


Main functionality


Document accounting according to Russian standards

  • Systematized storage of incoming, outgoing and internal documentation of the company in electronic format
  • Stream scanning and text recognition
  • Document formation based on templates with automatic input of data
  • Systematization of documents by types, folders and categories
  • Electronic Digital Signature for ciphering and signing the document
  • Full-text search





Document flow according to pre-set routes

  • Automation of the key processes of document processing (creation, registration, negotiation, confirmation etc.)
  • Adjustment of individual routes for different documents
  • Automation of procession of internal requests
  • Control over the processes with the help of illustrative forms and reports





Shared access to document and files

  • Shared access to document and files with division of access rights
  • Storage of the versions of documents and files
  • Discussions in documents and tasks system
  • Built-in mail client and calendar
  • Meeting planning and protocoling
  • Address book for employees and correspondents
  • Working with the system via a web-browser and a mobile application




Planning and control of project activities

  • Calendar planning of tasks and labor efforts (similar to Microsoft Project)
  • Setting up tasks for the employees (with planned deadlines and labor efforts)
  • Accounting of labor efforts necessary for the tasks by the employees
  • Plan-fact control of the completion of the project’s tasks
 



Mobile Electronic Document Management System (EDMS) client “Corporate document management”

The mobile client is designed for quick examination of corporate documents and tasks of the document management system. It allows forwarding the tasks set for an employee to his mobile device so he could complete them. The employee may set tasks for other employees. After data exchange takes place, they will be placed into the central base and forwarded to the mobile devices of the responsible parties.

The main mechanisms of the mobile version:

  • Messages of the mobile system. Notifications on the employee’s completion of a task, creation of a new document, tasks completed past due etc.
  • User’s tasks — elements, containing the text, the deadline and other information on the user’s tasks. The tasks are formed by the system’s business-processes.
  • Mail, Calendar, Control.




Access to documentation via web-service

The web service allows a user to access the progress from anywhere in the world via Internet with the help of an internet browser.



 

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Working with documents and files


Electronic document management with the correspondents

  • Document accounting broken down by the correspondents
  • Working with contracts
  • Exchange of electronic documents with the correspondents
  • Control over the delivery of document to the correspondents
  • Supporting hard copy document management and work flow
  • Processing the customers' requests




Up-to-date document management methodology

  • Storage of the documents’ details in electronic cards
  • Route adjustment for registration, negotiation, confirmation, execution and examination of the documents
  • Shared access to the documents with regard to data access rights
  • Bar-coding of the documents
  • The methodology’s compliance with the Russian legislation, State standards and Russian document management practice




Corporate file storage

  • Systematization of files by folders, categories and projects
  • Using the accounting and registration file cards
  • File storage apart from the database
  • Automatic file opening in office applications
  • Document formation based on templates with automatic input of data
  • Autonomous document editing




Ready-made solution for prompt implementation of EDMS

  • Transfer to modern centralized storage and working with documents and files
  • Reduction of time spent on searching for documents and files
  • Automation of document processing according to the company’s regulations
  • Prompt organization of document and work flow management with the help of ready-made templates and methodological recommendations
  • Reduction of costs related to personnel, consumables and document storage
 

 

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Processes automation


Automation of data processing with the help of process templates

  • Setting up unique processing routes for different types of documents according to the company's regulations
  • Using in-built routes for registration mechanisms, negotiation, consideration, confirmation, execution and examination of documents in the templates
  • Appointment of users, roles and user groups as responsible parties for the route tasks
  • Automatic generation of tasks for the responsible parties according to the document's route




Tools for collective working on the tasks

  • Task delegation
  • Negotiation of the deadlines
  • Communications regarding the tasks
  • Shared access to the documents for the task
  • Processing of the tasks via email




Visual and statistical control of performance discipline

  • Automation of completion of assignments with the help of tasks
  • Calculation of labor resources necessary to complete the tasks
  • Notification of a responsible and a controlling party of the status of the task completion via email
  • Visual representation of processes and tasks for the document
  • Reports on the performance discipline
  • Sending out reports via email according to schedule




Ready-made solution for automation of the company's business-processes

  • Increased transparency, manageability and accountability of the company’s business-processes
  • Using modern tools for shared performance of tasks
  • Operative control over schedules and results of the task completion
  • Increased efficiency of the employees' work
 

 
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Project management


Calendar planning of tasks and the employees' labor efforts

  • Formation of a hierarchical task plan for the project
  • Project upload from Microsoft Project
  • Automated calculation of the project’s calendar plan
  • Representation of the project plan in a Gant diagram
  • Planning with regard to contractors, time limits and labor resources




Project task management

  • Setting up tasks for the contractors
  • Balancing the employees’ work load
  • Acceptance of the results of the task completion
  • Plan-fact control over time limits and labor resources spent on the tasks




Employees' performance of tasks

  • Delegating tasks to another employee
  • Negotiation of changing a task deadline with the author
  • Communication on the task during its performance
  • Working on tasks via e-mail
  • Accounting of labor efforts spent on the task
  • The responsible party’s report on the results of the task completion




A worthy alternative to specialized products

  • You don't require expensive software or IT-infrastructure
  • Clear plan for the employees
  • Feedback on the tasks from the responsible parties
  • Suitable for companies engaged in project activities



 

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Integration


Seamless integration with “1C” products – various options

  • Exchange plans — automatic exchange of directories, documents and business-processes
  • Document management web service — integration on the level of user interface
  • Web service of working with the files — using “1C:Document Management” as an external file library
  • External electronic document management system with other organizations




Adjusted integration with external sources and applications

  • Automatic file upload from the network directory — for example, for integration with stream scanners and fax machines
  • Web-service of the message queue — for asynchronous cooperation with other applications and configurations
 




Advantages for “1C” products and other applications in the case of their integration with “1C:Document management 8”

  • Organization of a unified document and file storage for different company’s data bases and applications with the help of “1C: Document management 8”
  • Document negotiation and confirmation with the help of “1C: Document management 8” processes
  • Working with documents, files and processes without logging in into “1C: Document management 8”


To get a demo or calculate the cost of “1C: Document management 8” integration, contact our specialists
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Our clients

All clients

AliExpress

The global marketplace for the sale of goods from China. Ranked in the Top 50 most visited sites in the world. The audience in Russia — about 22 million people a month.

Linxtelecom

The main specialization of the Company is data storage and processing, telecommunication services and cloud solutions

Shopping Live

German teleshopping company. The teleshop has more than 100 000 goods in its assortment and broadcasts a shopping program 24/7

Heineken

HEINEKEN Russia — is the Russian branch of Heineken N.V. international holding — the leading international brewery company with branch offices in 71 countries.

Innothera

A French pharmaceutical company, engaged in modern developments in the sphere of treatment of the majority of the widespread diseases.

Keysight Technologies

A major supplier of radio equipment, oscillographs, equipment for general use, solutions for engineering and modelling.

I-T-R (TIRE PROS)

Japanese general trading company. A chain of stores, numbering more than 500 tire centers throughout the world. This chain is an official partner of the world’s largest tire manufacturers.

TP-LINK

A global provider of SOHO&SMB networking products and the World’s No.1 provider of WLAN and Broadband CPE devices, with products available in over 120 countries.

Containex-Monolit

Containex-Monolit has been manufacturing containers for more than 30 years. The company has become one of the largest producers in Europe and Russia.

Testimonials

‘’Just in a half a year, we’ve got the first results. The processes, that used to take up to several weeks, take several hours now. I can absolutely say that the project lives up to HEINEKEN Company’s expectations, and the investments were the right thing to do’’.
Alexander Kondrashev,
Project Manager, HEINEKEN Russia
“In the course of the project there has been shown high professionally in solving methodological, IT and management tasks of our Group of companies.”
A. Ryumin,
Deputy Financial Director, “RKS Development”
“Implementation of BIT.FINANCE.IFRS has allowed us to improve accuracy and transparency of financial reports and operations, release the employees of the financial department from manual work. All the necessary functionality was implemented with the minimum amount of modifications, which decreases the costs of owing and maintening the product.”
V. Burmistrov,
Head of Business-Processes Control Group, Shopping Live

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